Virco Cooperative Contract | Project Planning

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As America's leading manufacturer and supplier of classroom furniture and equipment, Virco has proudly served the diverse education community for over 70 years. At Virco, we are committed to providing the best selection of Equipment for Educators™ from preschool through high school to higher learning, trade, technical and vocational schools. From healthy movement seating and collaborative desk collections to technology-ready tables and instructor workstations, Virco has a range of solutions for today’s modern learners.

Virco is proud of our iconic American quality and innovation - we design, manufacture and assemble our products at state-of-the-art facilities in Torrance, California and Conway, Arkansas. Customer service is our top priority. Virco maintains a nationwide direct sales team that delivers quality furniture and unique services to our customers. Built with the highest quality raw materials, we are committed to providing the best solutions for educators for today's classrooms.

Classroom Furniture

Prince William County Public Schools, VA

Contract Number: R-TC-18004

November 1, 2017 to December 31, 2022
Option to renew for two (2) additional two-year periods through December 31, 2026

Executive Summary

Uniform Guidance

Contract Documents

Contract #R-TC-18004
Notice of Award
Contract Modification #R-TC-18004

RFP Documents

RFP R-TC-18004
RFP R-TC-18004 Addendum 1
RFP R-TC-18004 Postings Document

Response Evaluation

AZ Compliance Questionnaire

Virco is proud of its dynamic affiliation with OMNIA Partners, Public Sector (Subsidiary U.S. Communities) to provide educational furniture and equipment to K-12, higher education, state, local and nonprofit organizations. The partnership ensures these organizations are guaranteed to always receive:

Virco’s Lowest Price
You can purchase furniture and equipment at great prices without the hassles of bidding. Virco’s contract has been competitively solicited and publicly awarded through Prince William County Public Schools, which will save you time, resources and money.

Quick Ship and Campus Basics Programs*
Need it quick? Virco’s Quick Ship Program offers a selection of over 200 items that ship within 5 business days. Campus Basics includes over 2,000 items that ship within 4-6 weeks. When time is not a factor, our full product line is usually ready to ship within 8 weeks.

Access to 17 Named Vendor Partners
Thanks to Virco’s partnership with numerous other vendors, Virco provides the best combinations of quality products and services to cover all the functional areas of a school.

Direct Sales and Support Services
Virco maintains a nationwide direct sales team, customer service department and an inside sales team. Our complete spectrum of support services includes: tailgate delivery, inside delivery or orders requiring full installation services.

Design, Space Planning and Turn-Key Project Management
Virco PlanSCAPE® is a free, turn-key project management service to help educational administrators successfully manage large-scale furniture and equipment purchases. From planning and design to procurement and installation, Virco PlanSCAPE does it all for you at any budget.

Iconic American Quality and Innovation
Since 1950, Virco has been proud to design, manufacture and assemble our products at state-of-the-art facilities in Torrance, California and Conway, Arkansas.

No Cost to Participate
It’s quick, easy and completely free to register with OMNIA Partners. There are no fees, commitments or order minimums.

Virco's OMNIA Partners zone pricing gives you tremendous savings based on order volume. You can find your appropriate zone in the maps listed below. Under the appropriate zone map for your area, you can view your net delivered pricing for Virco products, including special promo pricing for our Quick Ship and Campus Basics Programs. If you have any additional questions, please contact your local Virco Sales Representative, whom you can find by clicking Request Contract Information Link or by visiting our website at www.virco.com.

GREENGUARD

Virco tests all of our products internally and externally to meet the highest industry standards. In 2005, Virco’s ZUMA^® and ZUMAfrd^™ became the first classroom furniture product lines from any manufacturer to earn GREENGUARD indoor air quality certification through the Greenguard for Children and Schools program. Today, hundreds of additional Virco classroom furniture models have earned this certification and GREENGUARD Gold Certification.

TESTING ANSI / BIFMA

Virco is a member of BIFMA, the trade association for business and institutional furniture manufacturers. Virco tests and evaluates our products according to rigorous standing, including applicable performance testing for strength, durability and stability as established by the Business and Institutional Furniture Manufacturers Association (BIFMA) and accepted by the American National Standards Institute (ANSI).

CPSIA

Virco proudly complies with all laws and governmental regulations affecting our products, including the federal Consumer Products Safety Improvement Act of 2008 (CPSIA) and the California Air Resource Board (CARB) regulation of formaldehyde emissions from composite wood. All applicable Virco products are tested by a third-party laboratory and certified to comply.

TAKE-BACK PROGRAM

Virco offers a unique opportunity for school districts to recycle furniture that has served its useful purpose through our Take-Back Program. Recognizing that the refurbishment of a single classroom can generate tons of unwanted furniture components, we remove the old furniture prior to installation of the new furniture from qualifying schools, districts, colleges and universities. We disassemble to items and recycle those items, such as steel

and chair shells, which can easily be recycled. Wood and plastics are ground up and incorporated into our hard-plastic components. Take-Back provides educational institutions with a unique way to recycle these items, resulting in greater resource conservation and a decreased strain on our nation’s landfills.

RECYCLING

Recycling is a key aspect of Virco’s commitment to sustainable business practices. Virco started is recycling program in 1989 with four material categories: scrap, metal, office paper and hydraulic oil. Today, we have more than 40 categories and have processed over 380,000,000 pounds of recyclables. Virco also offers a “Cash for Cardboard” Program that enables 35 schools near our Conway Facility to earn about $190,000 through recycling. We’re proud that the U.S. Environmental Protection Agency recognized our recycling leadership by choosing Virco as a charter member of their WasteWise Hall of Fame in 2003 and as a WasteWise winner for reducing waste in 2019.

Thanks to our partnership with OMNIA Partners, all of OMNIA Partners participants benefit from Virco's superior production and distribution facilities. Virco's headquarters in Torrance, California features 560,000 square-feet of factory, design and business space, and our multiple manufacturing and warehousing venues in Conway, Arkansas maintain another 1,750,000 square feet of operational space. Our large distribution centers in Torrance and Conway facilitate the quick, efficient shipment of all Virco products.

All manufacturing processes - from metal fabrication and woodworking, to plastic injection molding, powder coating and chrome plating - are done at our two U.S. facilities. As our products are American-manufactured, U.S. consumer protection laws and safety standards contribute to Virco's legendary quality and durability. Our products stand the test of time: proof that we design, manufacture and assemble with children's safety as our top priority. So much so, that we stand behind our products with one of the strongest product guarantees in the market today.

Virco delivers a full line of educational furniture, fixtures and equipment for K-12 schools including:

Seating and Chairs
Student Desks and Teacher Desks
Tables (Collaborative, Activity, Computer, Event, Training)
Healthy Movement and Flexible Furniture Solutions
Cafeteria and Dining Furniture
Early Childhood Furniture
STEM (Science, Technology, Engineering and Mathematics)
Library and Media Space Solutions
Office and Administrative Furniture
Higher Learning
Music Furniture
Event and Meeting Spaces
Storage Solutions
Industrial and Vocational Solutions

Today’s classroom is an active, dynamic place where students are often given room to move – empowering them with choices of where to sit, how to sit and even when to sit. All to keep them more engaged, comfortable and productive.

Virco supports the flexible learning environment with furniture that allows easy transition from lecture to hands-on practice, from collaborative projects to independent time for reading, research or introspection. And we know bodies are built for motion, for wiggling and twisting, bouncing and sometimes even rocking. That’s why our healthy movement collections offer ergonomic seating that flexes and rocks, chairs that roll and swivel and tables and desks that adjust from sitting to stand-up height and can work alone or nest together – all designed to move with ease and help students find the position and space where they work best.

Our products work together to help set the stage for an active, flexible classroom. Each piece integrates with popular Virco classroom lines and is built with the legendary Virco durability that has made our products the classroom standard since 1950.

Click To Download Brochure to Learn More:

THE QUALITY YOU KNOW. THE POSSIBILITIES YOU MAY NOT.

Virco PlanSCAPE is a turn-key project management service designed to help educational administrators successfully manage large-scale furniture and equipment purchases. Using the strength of Virco’s knowledge and experience, Virco PlanSCAPE was launched more than fifteen years ago as an all-in design, planning and management service for furniture, fixtures and equipment needs, focused on optimal impact and efficiency on today’s modern campuses. An added-value service, PlanSCAPE is designed to compliment Virco’s product line—turning educators’ ideal solutions into reality.

With Virco PlanSCAPE^®, our mission is to help you with solutions you may not know exist.

PlanSCAPE provides solutions for dynamic environments with transformational furniture. View the PlanSCAPE Video to see how PlanSCAPE delivers the tools necessary to facilitate learning in all of its modern forms.

Virco's extensive product solutions - including custom engineered solutions are available in a wide range of colors and finishes with corresponding lead times as described below.

Quick Ship

With Virco's Quick Ship program, our furniture favorites ship within 5 business days of order acknowledgement. Order from a selection of specific stocked furniture favorites, including our most popular chairs, tables, desks and storage solutions. We understand that in today's learning environments, things happen fast. When time is a factor, select models from our Quick Ship Furniture Catalog.

Classroom Basics

Our Campus Basics program is an expansion of Quick Ship products and color combinations. We offer a full spectrum of color options on every product to fit any environment. Our standard array of colors is available across the board for soft and hard plastic, laminates, powder coat and chrome - and carry the short lead-time for projects that require quick solutions. Models are assembled upon receipt of an order from components we stock and are usually ready to ship in 4-6 weeks of order acknowledgement.

Virco's Full Palette of Colors, Fabrics Laminates and Finishes (Made-to-Order Models)

When time is not a factor, explore our full product assortment and beyond. Models not included in our Quick Ship or Classroom Basics program are made-to-order and are usually ready within 8 weeks from order acknowledgment.

In addition to our Quick Ship, Campus Basics and Equipment for Educators, Virco offers and extended palette of colors with extensive choices and flexibility with our Custom Program. This selection of additional colors may necessitate longer lead-times and require minimum quantities, but the choices are vast and cover a wide variety of options to customize your project.

For more information, see your current Virco OMNIA Partners Contract. You can also contact your local Virco Sales Representative or call 1-800-448-4726 for customer service assistance.

Virco is proud of its dynamic affiliation with the OMNIA Partners Government Purchasing Alliance. Thanks to a competitive solicitation by Virginia-based Prince William Public Schools, participation in the OMNIA Partners program is open to public entities nationwide – including school districts, colleges and universities, as well as city, county and state agencies – allowing you to purchase directly from Virco’s OMNIA Partners contract without any additional bidding.

How do I place an order with Virco?
You must be a registered participant to utilize the OMNIA Partners contract. If not, please Register to Participate.
To start ordering, click here to locate a Virco Representative near you.
Who can participate?
States, State Agencies, Counties, Cities, Schools, Colleges and Universities, Non-Profits and Special Districts.
My state requires local governments to bid everything. Can local governments in my state use this program without going out to bid?
Yes. This contract has been competitively bid by a government agency. Through the Joint Powers Authority or an inter-local agreement, local governments can "piggy-back" this competitively bid contract through OMNIA Partners. This satisfies the competitive bid requirements in most states. See state by state laws on intergovernmental purchasing.
What does a government agency need to do in order to participate?
Complete the free online registration found on the OMNIA Partners website. During the registration process, you will be asked to mark suppliers you are interested in. The suppliers that you select will contact you with detailed pricing and ordering information.
Is there a fee associated with joining OMNIA Partners?
No, there are no costs or user fees to the local agency to participate or register.
If my agency already has an account with Virco – Education Furniture, do I need to set up a new account?
No. Contact your Virco – Education Furniture Account Manager to have the OMNIA Partners program linked to your existing account.
Does the competitive pricing apply, regardless of quantity?
Using Virco – Education Furniture and the OMNIA Partners program assures an agency they are getting a very competitive price on any size order. There are no costs, minimum quantity requirements or spend limits associated with using the Virco – Education Furniture OMNIA Partners program.
How does it save time and money?
The key value for the agency is resource savings. On average, OMNIA Partners participating agencies will save 5% over traditional procurement practices. Most agencies today are spread too thin. Agencies are downsizing administrative departments, and retiring or departing purchasing and maintenance positions are left unfilled. The OMNIA Partners program provides a mechanism to save the time and costs associated with obtaining quotes or preparing bids. The time savings allow the department to accomplish its work tasks more efficiently with the personnel on hand.
How can my agency participate in the OMNIA Partners program?
Complete the online registration.
Can more than one person at my agency register?
Yes, additional users can register by completing the standard registration process; the system will automatically unify all registrations that use the same TIN under one agency account. Alternately, existing users can add new users from within their account.